Call for Abstracts

ABRCMS 2020 Response to COVID-19

ABRCMS recognizes the significant challenges COVID-19 has placed on the scientific and educational communities. In response, ABRCMS will be moved to a virtual meeting. ABRCMS: The Virtual Experience will be held November 9-13. Students have the option of submitting an abstract for ePoster OR oral presentation. Please note that in addition to submitting an abstract based on current research, ABRCMS is allowing students to submit an abstract based on past research (not previously submitted to ABRCMS) or virtual research experiences.

Take Note of Important Dates

June 18 & 19: Writing a Compelling Abstract webinar
July 31 & Aug. 5: Communicate Your Science: Preparing the ABRCMS Abstract webinar
Sept. 11: Abstract Submission Deadline
Sept. 17-20: Abstract Review
Sept. 18: Data Preparation and Presentation webinar
Sept. 28: Abstract Notifications Sent
Oct. 2: Accept/Withdraw Abstract Deadline 
Oct. 2: Presenting Your Data at a Scientific Conference webinar 
Week of Oct. 20: Scientific Conference Preparation: Gearing Up for ABRCMS webinar (via the conference mobile app)
Nov. 2:
Deadline to upload ePoster materials
Nov 9–13: ABRCMS 2020: The Virtual Experience   

1. Confirm your eligibility.

To submit an abstract, you must satisfy the following two criteria:

  1. As of Nov. 9, 2020, you must be currently enrolled as one of the following:
    • Community college student
      • Must have completed at least 30 credit hours
    • Undergraduate sophomore, junior, or senior
    • Postbaccalaureate student
      • Must be enrolled in a formalized program
    • Terminal level master's student
  2. Have conducted research, used experimental methods and developed results in one of the 12 ABRCMS scientific disciplines

Important Information

  • Only undergraduate students, including community college students, are eligible to submit an abstract for oral presentations. Undergraduate and community college students also have the opportunity to submit poster abstracts 
  • Postbaccalaureate, master's students and previous poster/oral presentation awardees are only eligible to submit abstracts for poster presentations
  • Your eligibility is based on your enrolled education level as of Nov. 9, 2020, and NOT your education level when you conducted your research or when you submitted your abstract
  • Doctoral-level graduate students, including individuals enrolled in professional degree programs (i.e. DVM, PharmD, DMD), are ineligible to present 

Award Eligibility

  • Previous ABRCMS presentation awardees and Master's students are not eligible for awards

2. Review the abstract components and guidelines.

Accepted abstracts must contain:

  1. At least two authors in the author block
  2. Hypothesis or statement about the problem under investigation
  3. Statement of the experimental methods/methodology used
  4. Essential results provided in summary form (even if preliminary)
  5. Conclusion

Abstracts missing any of the items above will be rejected. In addition, abstracts must be clearly written and free of multiple errors.

Learn how to write a competitive abstract.

Abstract Rules:

  • Only one student, the individual listed first in the author block, can present the abstract
  • You must obtain permission from your research mentors, co-authors, and program directors before submitting an abstract. Research mentors, co-authors, and program directors will receive a copy of the notification e-mail by Sept. 28, 2020 indicating the status of the abstract
  • Only one abstract submission, poster or oral, per student is acceptable. You must decide between submitting an abstract for poster OR oral presentation. If you are listed as the presenting author on more than one abstract, all abstracts associated with you will be automatically rejected
  • If you are working in the same lab as another abstract submitter, you must independently submit original abstracts. Identical abstracts submitted by different students will be automatically rejected
  • Abstracts must be written by you and reviewed/edited by the mentor. Mentors should not write the abstract
  • Citations, tables and keywords are not allowed in the abstract text and will be removed
  • The character limit of the abstract is 2,500 (not including spaces)
  • Work must be proofread prior to submission. ABRCMS staff will not edit abstracts nor add co-authors after the abstract submission deadline
  • No late submissions will be accepted

Policy on using Journal Articles

ABRCMS will only accept abstracts based on journal articles from the Social & Behavioral Sciences and Public Health discipline if an analysis has been conducted. In addition, the disciplines Engineering, Physics and Mathematics and Computational and Systems Biology are permitted to use data sets, bioinformatic softwares, mathematical algorithms, etc. extracted from journal articles. Otherwise, journal articles should not be used as the basis for an abstract.

Additional Resources:

3. See if you're eligible for an ABRCMS Student Registration Waiver.

First-time ABRCMS presenters may be eligible for a complimentary registration through the ABRCMS Student Registration Waiver. Applications are due by Aug. 27, 2020Please note master's students are ineligible to apply. You do not have to submit a Student Registration Waiver application in order to submit an abstract.

4. Attend the "Writing a Compelling Abstract" webinar series.

Understand how ABRCMS reviewers will review your abstract and the elements of successful abstract submissions when you attend this ABRCMS Online series.

June 18 & 19
Writing a Compelling Abstract

July 31 & Aug. 5
Communicate Your Science: Preparing the ABRCMS Abstract

All abstract submitters are strongly encouraged to attend one of these sessions or watch the recording. 

5.  Submit your abstract by 11:59 pm PDT Sept. 11, 2020.

The deadline to submit an abstract has passed.

6. You will be notified by Sept. 28, 2020, if your abstract is accepted.

All abstract authors, including the research advisor listed on your abstract, will receive notice of whether or not your abstract was accepted.

7. If your abstract is accepted, confirm status by Oct. 2, 2020. 

You MUST accept the invitation to present your abstract by Oct. 2 in order to participate in the judging program.

Please note that ABRCMS has a strict No Show Policy. If you accept to present, but do not show up you will be excluded from having your presentation judged the next time you attend ABRCMS.

8. Register for the conference.

All accepted presenters who wish to participate in the poster and oral presentation program must register and pay the registration fee. Additional information can be found here.

9. Review the presentation policies and guidelines.

Follow these guidelines to prepare for a successful ABRCMS poster/oral presentation. In addition, be sure to review the rubric that the judges will be using to evaluate your presentation:

2020 ePoster Presentation Rubric
2020 Oral Presentation Rubric

Poster Policy: The poster is the focus of your presentation. In order to eliminate distractions, with the exception of the university logo & program/sponsor logos, non-scientific images are not allowed. Failure to abide by this policy will disqualify the presenter from receiving a presentation award.

ABRCMS Online provides a webinar to help you prepare to present:

Oct. 2
Presenting Your Data at a Scientific Conference

10. Attend the pre-conference web events.

LIVE EVENTS: October 20, 2020 | 6-7 p.m. ET; October 22, 2020 | 3-4 p.m. ET; October 23, 2020 | 12-1 p.m. ET
  • Scientific Conference Preparation: Gearing Up for ABRCMS

ON-DEMAND EVENTS: Starting October 19, 2020
  • Session 1: Present Your Science: Transforming Technical Talks (75 minutes)
  • Session 2: Powerful Posters (60-75 minutes)

These events are available via the conference mobile app under "Trainee Resources." You must be registered for the conference in order to have access to the mobile app.

11. ePoster Presentations.

ePosters will be presented via the ePoster site, which will be open from the time the site opens on Nov. 9 through closing on Nov. 12. You will upload a PDF of a traditional poster and 5-minute audio file to be available asynchronously during this time. Judges will leave comments on your ePoster page. Deadline for uploading materials: Nov. 2 at 11:59 pm PDT.

Peer Review
In addition to submitting your ePoster, you will also be assigned to review the research PDFs of three of your peers and provide feedback by Nov. 12 at 11:59 pm PDT. You will also need to respond to questions left on your ePoster page by this deadline.

12. Virtual Oral Presentations.

Presentations will be conducted live via Zoom starting Nov. 9 through Nov. 12. See Schedule at a Glance for specific times. Each presenter will be assigned a 10-minute time slot that includes 5 minutes for presentation and 5 minutes for Q & A. Presenters will receive live feedback after their oral session. Deadline for uploading materials: Nov. 4.


Will ePosters and virtual oral presentations be judged?
Yes, both types of presentations will be judged. As with the on-site conference, master’s students and previous awardees will not be eligible for presentation awards. Awardees will be announced during the Awards Ceremony on Friday, Nov. 13

Are the ePoster and virtual oral presentations happening asynchronously or at a specific time?
The virtual oral presentations will be happening LIVE during the Nov. 9-12 conference. Please see the Schedule at a Glance for the possible times. The ePoster presentations will be available asynchronously Nov. 9-13. No live ePoster presentations will be held.

Is there a cost to participate in the ePoster and virtual oral presentations?
Yes, all presenters must register for ABRCMS: The Virtual Experience in order to participate. A small number of complimentary registrations are available through the Student Registration Waiver.

Who can view the ePoster and virtual oral presentations and how long will it be available for viewing?
Only those who have registered for the conference will be able to view ePoster or virtual oral presentations. ePoster presentations will be available for the length of the conference (Nov. 9-13), while oral presentations will only be available to view live.

Are the abstracts published?
The abstracts will be available the last week in Oct. through the Abstract Database. This database is available to the public. If you prefer to not have your abstract made public, please contact ABRCMS (This email address is being protected from spambots. You need JavaScript enabled to view it.) once you find out if your abstract has been accepted and we will remove it from public viewing.


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