Presentation Guidelines

Guidelines and Best Practices for ePoster Presentations and Student Lightning Talks

Follow these guidelines to have a successful presentation experience. Virtual presentations are new to most of us and the following webinars will help you create your best virtual presentation: 

  • Powerful Posters (available on the conference app)
  • Transforming Lightning Talks (available on the conference app beginning Oct. 25)

Additional Resources:

An awards ceremony will be held on Saturday, Nov. 13 at 4:45 pm ET. All student presenters are encouraged to attend. Presentation awardees will be announced at this time. ABRCMS Staff will be using photos that students upload to their conference platform profile to announce the awardees, so please be sure to upload your photo.

Guidelines for ePoster Presentations

The ePoster, video file, and transcript must be uploaded by 11:59 pm PT on Oct. 22. No exceptions will be made.

The ePoster is the focus of your presentation. In order to eliminate distractions, with exception of the university logo & program/sponsor logos, non-scientific images are not allowed. Failure to abide by this policy will disqualify the presenter from receiving a presentation award.

Please note: previous ABRCMS presentation awardees and Master's students are not eligible for awards. 

Designing your ePoster

  • The optimal size of your ePoster on the ePostersLive site is 55 in (w) by 27.5 in (h). Remember you are creating the ePoster the same way you are creating a poster for an on-site event, you simply aren't printing it
  • Use a type size that can be read easily. Although users will be able to zoom and out of your PDF, you don't want them to zoom in so far that they get lost where they are in your poster. Try using a type between 20 – 30 pt for the body of the text, with at least 80 pt font for titles. Select a legible, sans-serif font such as Arial, Helvetica or Calibri
  • Lay your poster sections in a logical order so that other scientists can follow your presentation. A good method is setting up your poster in a column format so that individuals interested can read your poster, 1st vertical, then top to bottom, and then left to right
  • Space your information proportionally: divide your poster either horizontally or vertically into three or four sections, and place your materials within those spaces. Like a layout of a magazine. For an ePoster it is important to orient objects in such a way that it allows attendees to navigate your ePoster easily   
  • ePosters should stimulate discussion, not give a long presentation. Therefore, keep text to a minimum, emphasize graphics, and make sure every item in your poster is necessary. It is important to keep in mind resolution of your images. Note that because attendees will be zooming in and out, high resolution is needed
  • When using colors within your ePoster, select colors that have high contrast values (ie black and white; blue and yellow)


Recording your ePoster Presentation

Guide on Creating an ePoster Video and Generating a Transcript

  • All ePoster presenters must submit an mp4 file of their ePoster presentation (please note the maximum file size is 500 MB)
  • You should pull up your ePoster PDF on your computer and then record yourself going through the presentation. Keep in mind you should only have one PowerPoint slide of your ePoster. There is no need for additional slides
  • Your presentation should be a 5-7 minute walk through of your ePoster
  • Keep in mind the ePoster rubric as this is what the judges will be using to score your presentation
  • Zoom is the recommended method of recording your presentation. ABRCMS created two videos on how to record your presentation using a free Zoom account and a paid Zoom account . Please note that a paid Zoom account can auto generate a transcript

Uploading a Transcript or Script of your Presentation

Guide on Creating an ePoster Video and Generating a Transcript

  • In the spirit of inclusivity, we require ePoster presenters to also upload a transcript or a script of their audio file for attendees who are hard of hearing
  • If you created a script to use for your ePoster presentation, you can simply use this as your transcript, however if a script was not created you can use Microsoft Word 365 or additional free options to create one


During the week of the conference

  • You will not be presenting at a specific time; however you are assigned one ePoster chat session. While you will not be presenting during this time, you will be answering questions that may come in through email or the conference portal. You should be by technology to answer questions live. During this session you will also be emailed feedback from your judges
  • Your ePoster will be available in the conference app the week of the conference. Attendees will use the “contact presenter” button to reach out to you. Please note this contact button will send an email to you
  • You will be required to visit and leave feedback on three of your peers' ePoster presentations. This will provide you a chance to get practice thinking critically about the science your peers are conducting, as well as how to provide feedback to others 
  • You have the opportunity to present your ePoster presentation live via a video chat a "Live Mentor". This 12-minute slot will give you the opportunity to present your research and receive feedback from a vetted ABRCMS research mentor. Sign up here

Guidelines for Student Lightning Talks

ALL STUDENT LIGHTNING TALK PRESENTERS ARE ALSO UPLOADING AN EPOSTER PRESENTATION AND VIDEO. The Student Lightning Talk should be seen as an overview of your ePoster presentation.

Preparing your PowerPoint

  • Because your talk is only three-minutes, you are only allowed up to two PowerPoint slides
  • It is recommended that the second slide have your contact information and your ePoster number
  • Your PowerPoint slides must have 16:9 dimensions (full aspect ratio). To ensure your PowerPoint presentation has the correct dimensions, open PowerPoint and click on the "Design" tab. Then select "Slides Sized" and select "Widescreen (16:9)"  
  • Sans serif type is typically more clean and legible (Arial or Geneva)
  • Upper and lower case lettering is more legible than all capital letters
  • Graphics you project on the screen to support the spoken word should help clarify ideas, emphasize key points, show relationships, and provide the visual information your audience needs to understand your message
  • Simple graphs, charts and diagrams are much more meaningful to an audience than complex, cluttered ones. Keep visuals CLEAR and SIMPLE

Giving your talk

  • All Student Lightning Talks will be three minutes. Time will be strictly enforced
  • You will be presenting through the conference streaming system. The first week of Nov. there will be a training webinar on using this system
  • Most Student Lightning Talk sessions will have five student presenters. You will present in order of your presentation number
  • Immediately following your Student Lightning Talk session, you and the fellow presenters in your session will go to a live video chat room where you can discuss each other’s research for approximately 10 minutes. During this time other attendees will also be able to access this room to ask questions (space permitting)

 ABRCMS presenters are encouraged to make sure their presentation is accessible to all. Below are a few resources on how to use Universal Design to achieve this:

 


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