PRESENT AT ABRCMS

Call for Abstracts

Abstract submissions have now closed. You will be notified by Sept. 27 if your abstract is accepted.

Take Note of Important Dates

June 15: Abstract and Student Registration Waiver Site Opens
Sept. 10: Abstract Submission Deadline
Sept. 16-19: Abstract Review
Sept. 17: Student Registration Waiver Deadline
Sept. 27: Abstract Notifications Sent
Oct. 1: Accept/Withdraw Abstract Deadline 
Oct. 22: Deadline to Upload ePoster Materials 
Oct. 22: Registration Deadline to be Eligible for a Presentation Award
Oct. 22: 
Deadline to Sign Up for Live Feedback
Nov. 1-4:
ABRCMS Judging
Nov 10–13: ABRCMS 2021   

NEW FOR 2021

Student Lightning Talks

  • Student Lightning Talks are a three-minute overview of a student’s ePoster presentation. These talks will give students the chance to present their research to a live captive audience and encourage attendees to learn more by visiting their ePoster.
  • Student Lightning Talk presenters will be available to answer questions in a video chat room immediately following the session.
  • Student Lightning Talk presenters are also required to upload an ePoster presentation.
  • Additional information can be found in the “Student Lightning Talks” section below.

ePosters

  • Presenters will be required to submit a 5-7 minute video of their ePoster presentation.
  • In an effort to make all student presentations accessible, a transcript of the ePoster presentation is required.
  • ePoster presenters will be assigned one of three live ePoster chat sessions during the conference. During this time they should be available to talk to individuals who have questions about their ePoster presentation.
  • All ePoster presenters will have access to chat via text and video.
  • ePoster presenters have the option of signing up to participate in a live video chat with a faculty mentor. 

ABRCMS Judging

  • ABRCMS Judging will take place BEFORE the conference on Nov. 1-4.
  • Student Lightning Talks are not judged.
  • If you have not registered for the conference by Oct. 22, your ePoster will not be eligible for a presentation award.

Please note that Student Lightning Talks will take place of traditional oral presentations during ABRCMS 2021.

1. Confirm your eligibility.

To submit an abstract, you must satisfy the following two criteria:

  1. As of Nov. 1, 2021, you must be currently enrolled as one of the following:
      • Community college student
        • Must have completed at least 30 credit hours
      • Undergraduate sophomore, junior, or senior
      • Postbaccalaureate student
        • Must be enrolled in a formalized program
      • Terminal level master's student
  2. Have conducted research, used experimental methods and developed results in one of the 12 ABRCMS scientific disciplines

Important Information

  • Postbaccalaureate, master's students and presentation awardees are only eligible to submit ePoster abstracts. 
  • Your eligibility is based on your enrolled education level as of Nov. 1, 2021, and NOT your education level when you conducted your research or when you submitted your abstract.
  • Doctoral-level graduate students, including individuals enrolled in professional degree programs (i.e. DVM, PharmD, DMD), are ineligible to present.

Award Eligibility

  • Previous ABRCMS presentation awardees and Master's students are not eligible for awards.
  • Student Lightning Talks are not judged and therefore not eligible for presentation awards.

2. Review the abstract components and guidelines.

Accepted abstracts must contain the following:

  1. At least two authors in the author block.
  2. Hypothesis or statement about the problem under investigation.
  3. Statement of the experimental methods/methodology used.
  4. Essential results provided in summary form (even if preliminary).
  5. Conclusion.

Abstracts missing any of the items above will be rejected. In addition, abstracts must be clearly written and free of multiple errors.

Abstract Rules

  • Only one student, the individual listed first in the author block, can present the abstract.
  • You must obtain permission from your research mentor, co-authors, and program director before submitting an abstract. Research mentors, co-authors, and program directors will receive a copy of the notification e-mail by Sept. 27 indicating the status of the abstract.
  • Only one abstract submission, ePoster OR Student Lightning Talk per student is acceptable. If you are listed as the presenting author on more than one abstract, all abstracts associated with you will  automatically be rejected.
  • If you are working in the same lab as another abstract submitter, you must independently submit original abstracts. Identical abstracts submitted by different students will automatically be rejected.
  • Abstracts must be written by you and reviewed/edited by the mentor. Mentors should not write the abstract.
  • Citations, tables and keywords are not allowed in the abstract text and will be removed.
  • The character limit of the abstract is 2,500 (not including spaces).
  • Work must be proofread prior to submission. ABRCMS staff will not edit abstracts or add co-authors after the abstract submission deadline.
  • No late submissions will be accepted.

Policy on Using Journal Articles
ABRCMS will only accept abstracts based on journal articles from the social & behavioral sciences and public health discipline if an analysis has been conducted. In addition, the disciplines engineering, physics and mathematics and computational and systems biology are permitted to use data sets, bioinformatic softwares, mathematical algorithms, etc., extracted from journal articles. Otherwise, journal articles should not be used as the basis for an abstract. 

Resources for creating a competitive abstract

3. See if you're eligible for an ABRCMS Student Registration Waiver.

ABRCMS community college, undergraduate, and postbaccalaureate students may be eligible for a complimentary registration through the ABRCMS Student Registration Waiver. Applications are due by Sept. 17, 2021

Please note:

  • Master's students are ineligible to apply.
  • You do not have to submit a Student Registration Waiver application in order to submit an abstract.

4. Attend the "Writing a Compelling Abstract" webinar series.

Understand how ABRCMS reviewers will review your abstract and the elements of successful abstract submissions when you attend this ABRCMS Online series.

2020 Series

View the ABRCMS website for updates on when the 2021 LIVE series will be held.

All abstract submitters are strongly encouraged to attend one of these sessions or watch the recordings.

5.  Submit your abstract by 11:59 pm PDT Sept. 10, 2021.

The abstract submission portal is now closed. The deadline to apply is 11:59 p.m. PDT on Sept. 10.

6. You will be notified by Sept. 27, 2021, if your abstract is accepted.

All abstract authors, including the research advisor and/or program director listed on your abstract, will receive notice of whether or not your abstract was accepted.

7. If your abstract is accepted, confirm status by Oct. 1, 2021. 

You MUST accept the invitation to present your abstract by Oct. 1 in order to participate in the judging program.

Please note that ABRCMS has a strict No Show Policy. If you accept to present, but do not upload your materials on time, you will be excluded from having your presentation judged the next time you attend ABRCMS.

8. Register for the conference by Oct. 22 in order for your ePoster to be eligible for a presentation award.

All accepted presenters must register and pay the conference registration fee. If you would like your ePoster to be eligible for a presentation award, you must register for the conference by Oct. 22

9. Review the presentation policies and guidelines.

You will be provided with guidelines through an ABRCMS webpage and webinar on how to prepare for a successful ABRCMS ePoster/Student Lightning Talk presentation. In addition, you will want to be familiar with the 2021 Rubric for ePoster Presentations the judges will be using to evaluate your ePoster presentation.

Poster Policy: The ePoster is the focus of your presentation. In order to eliminate distractions, with the exception of the university logo and program/sponsor logos, non-scientific images are not allowed. Failure to abide by this policy will disqualify the presenter from receiving a presentation award.

10. ePoster Presentations.

ePoster presentations will consist of an ePoster, video of student giving a 5-7 minute presentation, and a transcript of their talk. This will be available asynchronously on the ePoster platform. During the conference there are three ePoster sessions, "ePoster Presentations: Connect with Student". Each ePoster presenter will be assigned one live session where they are expected to be available to talk to attendees about their presentations.

In addition to having three judges review their ePoster presentations, students also have the opportunity to sign up for a live video chat with a faculty mentor to discuss their presentation. Sign-ups will be available on a first come, first served basis.

ePoster presenters will be assigned three peers whose presentations they will be asked to visit and leave comments.

Oct. 22 is the deadline to do the following:

  • Upload your ePoster presentation materials.
  • Register for the conference to be eligible for a presentation award.
  • Sign up for live video feedback from a faculty mentor.

Additional information will be available fall 2021.

11. Student Lightning Talks.

Student Lightning Talks give presenters the opportunity to share their research to a live audience during one of five Student Lightning Talk sessions (times below). These three-minute talks serve as an overview to the student’s ePoster presentation. Following the session, presenters will have ten minutes to meet in a networking room to talk about their research with each other and attendees. Limited room capacity.

Student Lightning Talk Times
Wednesday, Nov. 10
4:40-5:05 pm ET: Student Lightning Talks (I)
6:30-7:00 pm ET: Student Lightning Talks (II)

Thursday, Nov. 11
3:45-4:15 pm ET: Student Lightning Talk (III)
6:30-7:00 pm ET: Student Lightning Talk (IV)

Friday, Nov. 12
3:40-4:10 pm ET: Student Lightning Talks (V)

Ninety-six (96) slots are available.

All students presenting during a lightning talk are also required to submit an ePoster. Student Lightning Talks will NOT be judged.

Q&A

Will ePosters and Student Lightning Talks be judged?
Posters will be judged, but Student Lightning Talks will NOT be judged.

Please note: students who present a lightning talk will also be required to upload an ePoster. Their ePosters will be eligible for an award.

Are the ePoster and Student Lightning Talks happening asynchronously or at a specific time?
The ePoster presentations will be available asynchronously. However each ePoster presenter will be assigned one LIVE “ePoster Presentations: Connect with Student” session in which they will be expected to be available to answer attendee questions. The Student Lightning Talks will be happening LIVE during the conference. Please check the ABRCMS Schedule at a Glance for specific times.

Is there a cost to participate in the ePoster presentations and Student Lightning Talks?
Yes. All presenters must register for the conference in order to participate. In order to be eligible for a presentation award, presenters must register for the conference by Oct. 22.

Complimentary registrations via the ABRCMS Student Registration Waiver are available. Deadline to apply is Sept. 17.

Who can view the ePoster and Student Lightning Talks and how long will they be available for viewing?
Only those who have registered for the conference will be able to view ePoster or Student Lightning Talks. ePoster presentations will be available for the length of the conference, while Student Lightning Talks will be available live and via recording.

Are the abstracts published?
The abstracts will be available the last week in Oct. through the abstract database. This database is available to the public. If you prefer not to have your abstract made public, please contact ABRCMS (This email address is being protected from spambots. You need JavaScript enabled to view it.) once you find out if your abstract has been accepted and we will remove it from public viewing.


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