Exhibitor Benefits & Services
On behalf of our student attendees, we ask academic institutions, organizations, foundations, professional societies and federal agencies that offer services and programs for minority students in science, technology, engineering and mathematics (STEM), to showcase information on fellowships, graduate and postdoctoral opportunities, and student membership opportunities.
2013 Important Exhibitor Dates and Deadlines
May 13: Priority Exhibit Sales for Sponsors (12:00 p.m. EST)
May 14: Priority Exhibit Sales for Clusters (12:00 p.m. EST)
May 15: General Exhibit Sales (12:00 p.m. EST)
June 10: Hotel Reservations Open
June 24: Exhibitor Conference Registration Site Opens (NEW this year!)
September 13: Exhibitor Guide Description and Advertisement Deadline
September 23: Raffle Prize Donation Deadline
October 1: Exhibit Booth Cancellation Deadline
October 8: Online Abstract Database and Conference Itinerary Planner Available
October 15: Hotel Reservation Deadline
October 21: Discount Conference Registration Deadline
November 13 & 14: Exhibit Set-up*
November 14, 15 & 16: Exhibit Hours*
November 16: Exhibit Take Down*
*See preliminary program (available August 1, 2013)
Lead Retrieval System (LRS)
*Lead Retriveval order form will be available in May
Online Abstract Database
An online database of the 2013 student presentations will be available by October 8. Early release of abstracts offers exhibitors the ability to organize recruitment plans before arriving in Nashville.
1. If an outside company is used, the Gaylord Opryland Resort and Convention Center will charge an additional fee for accepting, storing, delivering, and returning ALL packages regardless of weight.
2. EAX Worldwide is NOT a recommended ABRCMS shipper.
Exhibit Hall Raffle
The exhibit hall raffle is designed to promote student participation in the Exhibits Program. Exhibitors are encouraged to donate organization or school logo items (hats, t-shirts, sweatshirts, windbreakers, duffel bags, backpacks, travel mugs, portfolios, etc.) to be raffled off during conference meal times. Donor exhibitors are recognized in the Exhibitor Guide as well as on-site at the conference. Send donations to:
1752 N Street NW
Washington, DC 20036
The submission deadline is Monday, September 23, 2013.
The goal of ABRCMS is to foster the advancement of under-represented minority students and encourage students to pursue advanced training. This conference is not a career fair. Therefore, exhibitors promoting job opportunities will not be allowed to participate in the conference. ABRCMS reserves the right to accept or reject any exhibit contract based on this eligibility and academic goal.
ABRCMS welcomes organizations/institutions/departments interested in clustering within the exhibit hall. Clusters typically share a common interest or alliance or work together in some capacity. A cluster must comprise a minimum or five (5) booths to be eligible for priority selection of exhibit booths 24 hours prior to the general exhibit launch date. An "Intent to Cluster Exhibit Booths Form" must be submitted by Monday, May 6, 2013, for a cluster to be eligible to participate in the priority exhibit booth selection program.
Recruitment Team Approach to Exhibiting
ABRCMS encourages Institutional Exhibitor Teams. These Teams include at least four individuals, each assuming a unique role:
New for 2013! There will be an orientation webinar for first-time ABRCMS exhibitors held in October. More information will be available at a later date.
Early Admittance into Exhibit Hall
Scientific Disciplines Represented
ABRCMS represents twelve scientific disciplines encompassing science, technology, engineering and math. We strongly encourage exhibitors to provide information at their booth on as many disciplines as possible.