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Next year marks the 10th Anniversary of the Annual Biomedical Research Conference for Minority Students. The conference is scheduled for November 10-13, 2010 in Charlotte, North Carolina. The goal of ABRCMS is to encourage undergraduate, postbaccalaureate, and graduate underrepresented minority students to pursue advanced training in the biomedical and behavioral sciences, including mathematics. ABRCMS, established in 2001, has become one of the largest professional conferences for biomedical and behavioral students. On behalf of our students attendees, we ask academic institutions, organizations, foundations, professional societies and federal agencies that offer services and programs for minority students in the biomedical and behavioral sciences, including mathematics, to showcase information on fellowships, graduate and postdoctoral opportunities, and student membership opportunities. Exhibit booth sales for organizations or institutions with priority selection privileges (sponsors who contribute $2,000 or more) open on Monday, March 29, at 12:00 p.m. EST General Exhibit booth sales open on Wednesday, March 31, at 12:00 p.m. EST Recruitment Team Approach to ExhibitingOne of ABRCMS’ goals is to address the needs of the diverse student population at the conference. To this end, we continually enhance the ABRCMS exhibits program and recommend a recruitment team approach for exhibitors. The recruitment team ideally includes at least three individuals, with each assuming a unique role and responsibility:
New for Exhibitors This Year This year, exhibitors will have the capapbility to view students abstracts submitted prior to the conference. This will provide information about the students scientific area of experise and allow you to tailor your recruitment efforts accordingly. Access to the abstract online database will be available beginning October 1, 2010. Select link below to access the database. Abstract Online Database-Available October 1, 2010 Early Admittance into Exhibit Hall Individuals with exhibitor badges may enter the exhibit hall 30 minutes prior to opening of the exhibition. Students assisting with the set-up of the booths must be registered for the conference and have the exhibitor pass designated for students. A limited number will be available on-site. As a safety measure, the exhibit hall will be closed to all attendees during nonexhibition hours. Please plan accordingly. Conference Orientation for Exhibitors On Thursday, November 11, 8:15 a.m. - 9:00 a.m., two concurrent orientation sessions will be held for exhibitors. One session is for first-time ABRCMS exhibitors and the other for returning exhibitors. At the orientations, first-time exhibitors learn best practices for exhibiting at ABRCMS. Returning exhibitors learn how they can impact the conference directly through the sessions, workshops, and various activities. In the past, both types of exhibitors have indicated that orientations were helpful for successfully recruiting students at conference. Networking with Professional Societies Networking sessions with professional societies will be held on Wednesday, November 10, 8:15 p.m. - 9:15 p.m. These informal sessions, led by professional society members, provide a forum for societies to engage in small group discussions with students. Discussions focus on the societies’ student activities and on career pathways within their respective disciplines. We strongly recommend that any exhibitor representing a professional society attend. After participating in ABRCMS, all students are encouraged to continue their scientific and professional development by attending professional society meetings in their respective disciplines. Designated Hotel for Exhibitors ABRCMS has identified the Hilton Charlotte Center City as the preferred hotel for exhibitors.The Hilton Charlotte Center City is the closest hotel to the exhibit hall. For more information, visit www.abrcms.org/page03b.html. Shipment-Champion Exposition Services Champion Exposition Services ("Champion") is the official ABRCMS shipping provider. Alternate shipping methods are available; however, Champion is not responsible for items lost or damaged by an alternate carrier and ABRCMS holds no liability for shipped items regardless of the carrier. An ABRCMS Exhibitor Service manual will be e-mailed to each registered exhibitor three weeks prior to the conference. The manual includes information such as exhibition rules and regulations, shipping addresses and order forms, freight and labor deaadlines, and procedures for purchasing additional booth furniture. Questions about Champion shipping should be directed to their toll-free number at 800-723-1123.
2010 ABRCMS Exhibit Hall Provisions
Additional Information For additional information on the 2010 Exhibition Program, please select one of the links below:
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