ASM events
This conference is managed by the American Society for Microbiology
ABRCMS

REGISTRATION & HOUSING

- ABRCMS -

ASM Education Department
1752 N Street, NW
Washington, DC 20036

Ph: 202-942-9348
Fax: 202-403-3513

Email:abrcms@asmusa.org

©2016 American Society
for Microbiology

ASM WEB 132x70

 

Registration - Housing

ABRCMS 2016 HOTEL INVENTORY IS NOW SOLD OUT.

If you are planning on attending the conference and have not secured a hotel reservation, please visit the ARES Housing link below for citywide hotel availability at non-conference rates.

CLICK HERE FOR ARES TRAVEL RESERVATIONS 

      • Book online or call 1-877-300-6147 for assistance
      • International callers 619-546-7263
      • Monday – Friday 6:00 am to 11:00 pm, Saturday 7:00 am to 10:00 pm, Sunday 8:00 am to 9:00 pm

 ** The ARES Housing System is a 3rd party travel planner. Rates, deposits, and cancellation policies may vary and are the responsibility of the guest. All questions on hotel policies stated or payments made on the ARES website should be directed to the ARES Reservation Center or to the hotel directly. Please note no ground transportation will be provided to the convention center.

Please beware of housing pirates. The ABRCMS Housing Bureau DOES NOT solicit services for assisting attendees with housing reservations. The only approved housing vendor is Experient-Inc. There are companies who will contact attendees offering to “assist” with hotel reservations by claiming they can get lower rates or that rooms are limited. These companies are NOT the official housing bureau and are NOT affiliated with ABRCMS in any way. If you receive a call from any company claiming to represent ABRCMS, beware this is a scam and DO NOT MAKE THE RESERVATION . ABRCMS will not be responsible for hotel reservations booked outside of the official housing block. Attendees that chose to book with a different agency or direct with a hotel, will be subject to the terms and conditions outlined for that reservation and is outside of ABRCMS's control.

If you are contacted by any such company, please ask for the company name, phone number, address, and contact who called and to send it to abrcms@asmusa.org.

 CONFERENCE 

All conference activities will be held at the following locations:

Tampa Convention Center (sessions)
333 S. Franklin Street

Tampa, FL 33602

Embassy Suites (sessions & affiliated events)
513 S Florida Ave
Tampa, FL 33602

Tampa Marriott Waterside Hotel & Marina (affiliated events)
700 South Florida Ave
Tampa, FL 33602

HOTEL INFORMATION 

All rates are negotiated to include wireless internet access, except the Marriott Tampa Waterside. The Marriott Tampa Waterside will offer wireless internet at a discounted rate of $1.00 per day. Rates listed do not include tax of 12% per night.

Reservation site is online only. All rooms are distributed on a first come, first serve basis. Book early to ensure a room.  ABRCMS has secured a finite number of rooms for the 2016 conference. Once the rooming block sells out, you are responsible for finding your own accommodations. All rooms are sold on a first come, first serve basis.

DO NOT CALL THE HOTELS DIRECTLY

 Hotel

Address

Distance to Convention Center

1Bed (Single)

2 Beds (Double)

Embassy Suites Tampa Downtown

513 S. Florida Ave Tampa, FL 33602

0.1 miles

$198

$209

Hilton Tampa Downtown

211 N. Tampa St

Tampa, FL 33602

0.3 miles

$175

$175

Sheraton Tampa Riverwalk

200 N. Ashley Dr Tampa, FL 33602

0.6 miles

$175

$175

Tampa Marriott Waterside

700 S. Florida Ave

Tampa, FL 33602

0.0 miles

$174

$174

Westin Tampa Harbour Island

200 S. Harbour Island Blvd
Tampa, FL 33602

0.2 miles

$175

$175

* Government rates are available, but limited and must be booked online. Government rates are only available to active duty military and federal government employees. You MUST be employed at a federal government institution in order to book the government hotel rate; U.S. Government issued active duty ID cards and travel orders are required upon check-in.

+Please note that if you book a single at the Embassy Suites and have more than one person in the room, the cost will increase to $209.

View a map of ABRCMS hotels.


IMPORTANT TIPS TO REVIEW BEFORE BOOKING

PRINT THIS INFORMATION FOR YOUR REFERENCE BEFORE PROCEEDING TO RESERVATION SITE

 

  1. Hotel reservation deadline is Monday, October 10, 2016.
  2. Federal government rates are available, but limited. All those that book government-rated rooms must provide a valid U.S. Government issued active duty ID card and travel order at check-in. All rooms booked at the government rate must be done individually through the online system.
  3. Room rates are based on single and double occupancy. Additional persons will result in a fee. We strongly discourage more than two people to one room.
  4. In order to process your reservation through this website, a valid credit card number with an expiration date through November 2016 must be provided as a guarantee. Credit cards provided through this website are only charged if you incur a cancellation within 72 hours to your scheduled arrival or reservation no-show fee.
  5. We do not accept purchase orders for hotel reservations.
  6. Duplicate reservations will automatically be cancelled unless you notify Experient-Inc. Experient-Inc. is NOT responsible for duplicate reservations.
  7. We ask that you are considerate of other attendees when booking due to the limited number of rooms available in the room block.
  8. Do not contact the hotels regarding your reservation before Monday, October 17, 2016.  Hotels will not have your reservation information until on or after this date.
  9. Once your reservation is complete, you will receive a reservation acknowledgment email within 5 business days.  If you do not, please contact Experient-Inc. immediately.
  10. DO NOT CALL THE HOTELS DlRECTLY TO MAKE RESERVATIONS. The only way to book rooms at the special event rate is through Experient-Inc.


You will need to provide a credit card in order to book your reservation, but the card will not be charged. It is only to hold the room until check-in. Credit cards provided through this website are only charged if you incur a cancellation or no-show fee.

If you would like to pay for your hotel reservation in advance by check, and booking for 10 or less rooms, please book your reservation through the reservations website FIRST using a credit card to guarantee the room. Instructions will be on your Reservation Acknowledgment email. All checks used for pre-payment must be received by October 3. If you are paying in advance by check and need to cancel a room, the cancellation must be made by October 3. Cancellations received after this date are subject to additional fees. If you have any questions, contact Experient-Inc. at ABRHousing@experient-inc.com.


STEPS FOR MAKING CHANGES OR CANCELLATIONS

June 8 – October 14: Changes/Cancellations can be made online through this website or by contacting Experient-Inc. IN WRITING via email.
October 14 – October 17: Changes/Cancellations are not accepted.
After October 17: Contact your assigned hotel directly for Changes/Cancellations.


Reservations pre-paid by check and cancelled after October 3 may incur additional charges and/or fees. Please review your reservations prior to this date to ensure accuracy and avoid penalties.

Reservations cancelled within 72 hours to arrival will be subject to a mandatory hotel cancellation fee in the amount of one night room and tax.

Early Departure Fee: To avoid any early departure fee, please inform the hotel upon check-in if you plan to depart earlier than your scheduled departure date.

Incidentals: A credit card, debit card, or cash deposit for incidental expenses will be required during the check-in process at the hotel. Use of a credit card for incidental expenses is strongly encouraged.

Housing for ABRCMS 2016 managed by:

Experient-Inc.
ABRHousing@experient-inc.com
Toll-Free (U.S. and Canada):1-888-346-8925
International: +1 240-439-2952
Monday- Friday, 8:30 AM - 5:00 PM (Pacific Time)


BOOKING YOUR RESERVATION 

We appreciate your continued use of hotels within the ABRCMS room block. This enables us to offer lower hotel rates to our attendees. In order to receive the discounted ABRCMS rate, you must book through the official online links below. Note that based on past history, the ABRCMS room block sells out by August each year. It is important that you secure your rooms early. ABRCMS has secured a finite number of rooms for the 2016 conference. Once the rooming block sells out, you are responsible for finding your own accommodations. All rooms are sold on a first come, first serve basis.There are the two reservation types. Please follow the link below that best suits your needs.

Individual Reservations - 10 or less rooms (must be made online)
Individual reservations are defined as a reservation from a single institution or individual comprised of 10 or less rooms. Reservations must be made online by October 10

Please note all rooms at the government rate must be booked individually through the online system. 

Group Reservations - 11 or more rooms
Group reservations are defined as a reservation from a single institution or individual comprised of 10 or more rooms. For group reservations, please complete and submit the group reservation form . Form must be received by October 10

Questions about group reservations can be directed to ABRGroup@experient-inc.com.  

 

 

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