PRESENT AT ABRCMS

Call for Abstracts

Below is the process for submitting and presenting an abstract at ABRCMS 2019.

Submit Your Abstract 

Take Note of Important Dates

April 10: Abstract and Student Travel Award Applications Open
Weeks of June 17 & Aug. 5: Writing a Compelling Abstract webinar series
Aug. 20: Student Travel Award Deadline
Sept. 6: Abstract Submission Deadline
Sept. 12-15: Abstract Review
Sept. 23: Abstract Notifications Sent
Sept. 27: Accept/Withdraw Abstract Deadline
Oct. 18: Discount Registration Ends
Week of Oct. 21: Getting the Most Out of a Professional Scientific Meeting webinar
Nov. 13–16: ABRCMS 2019

1. Confirm your eligibility.

To submit an abstract, you must satisfy the following two criteria:

  1. As of Nov. 13, 2019, you must be currently enrolled as one of the following:
    • Community college student
      • Must have completed at least 30 credit hours
    • Undergraduate sophomore, junior, or senior
    • Postbaccalaureate student
      • Must be enrolled in a formalized program
      • Program Director/Research Advisor must submit confirmation of education level*
    • Terminal level master's student
      • Program Director/Research Advisor must submit confirmation of education level*

  2. Have conducted research, used experimental methods and developed results in one of the 12 ABRCMS scientific disciplines

Important Information

  • Only undergraduate students, including community college students, are eligible to submit an abstract for oral presentations. Undergraduate and community college students also have the opportunity to submit poster abstracts 
  • Postbaccalaureates, master's students and previous poster/oral presentation awardees are only eligible to submit abstracts for poster presentations
  • Your eligibility is based on your enrolled education level as of Nov. 13, 2019, and NOT your education level when you conducted your research
  • Master's students, whose abstracts are accepted, will present during a separate networking event. Please note, these presentations will NOT take place in the Exhibit Hall.
  • Doctoral level graduate students, including individuals enrolled in professional degree programs (i.e. DVM, PharmD, DMD), are ineligible to present.

    *On Sept.
    9 all postbaccalaureate and master's students' program directors or advisors will be sent an email containing a form to complete and a link to upload the form. The form will serve as confirmation of the student's education level. All forms must be submitted by Sept. 12. It is the student's responsibility to ensure that all components were received.

Award Eligibility

  • Previous ABRCMS presentation awardees will have their poster presentations judged by one individual on-site and will not be eligible for awards
  • Master's student presentations will not be judged on-site and are not eligible for awards
  • Postbaccalaureate students will be judged by three individuals and are eligible for awards

2. Review the abstract components and guidelines.

Accepted abstracts must contain:

  1. At least two authors in the author block
  2. Hypothesis or statement about the problem under investigation
  3. Statement of the experimental methods/methodology used
  4. Essential results provided in summary form (even if preliminary)
  5. Conclusion

Abstracts missing any of the items above will be rejected. In addition, abstracts must be clearly written and free of multiple errors.

Learn how to write a competitive abstract.

Abstract Rules:

  • Only one student, the individual listed first in the author block, can present the abstract
  • You must obtain permission from your research mentors, co-authors, and program directors before submitting an abstract. Research mentors, co-authors, and program directors will receive a copy of the notification e-mail by Sept. 23, 2019 indicating the status of the abstract
  • Only one abstract submission, poster or oral, per student is acceptable. You must decide between submitting an abstract for poster OR oral presentation. If you are listed as the presenting author on more than one abstract, all abstracts associated with you will be automatically rejected
  • If you are working in the same lab as another abstract submitter, you must independently submit original abstracts. Identical abstracts submitted by different students will be automatically rejected
  • Abstracts must be written by you and reviewed/edited by the mentor. Mentors should not write the abstract
  • Citations, tables and keywords are not allowed in the abstract text and will be removed
  • The character limit of the abstract is 2,500 (not including spaces)
  • Work must be proofread prior to submission. ABRCMS staff will not edit abstracts
  • No late submissions will be accepted

Additional Resources:

3. See if you're eligible for an ABRCMS Student Travel Award.

If you are a first-time ABRCMS presenter, check to see if you are eligible for a travel award. Applications are due by Aug. 20, 2019Please note master's students are ineligible to apply.

4. Attend the "Writing a Compelling Abstract" webinar series.

Understand how ABRCMS reviewers will review your abstract and the elements of successful abstract submissions when you attend this webinar series. This series will be offered the week of June 17 and repeated the week of Aug 5. Additional information can be found here. All abstract submitters are strongly encouraged to attend one of these sessions.

5.  Submit your abstract by 11:59 pm PDT Sept. 6, 2019.

Submit your abstract via the ABRCMS Abstract Portal. For details on using the site and how abstracts are selected, click here.

6. You will be notified by Sept. 23, 2019 if your abstract is accepted.

All abstract authors, including the research advisor listed on your abstract, will receive notice of whether or not your abstract was accepted.

7. If your abstract is accepted, confirm status by Sept. 27, 2019. 

You MUST accept the invitation to present your abstract by Sept. 27 in order to participate in the judging program. Presentation date/time will not be provided until you have accepted.

Please note that ABRCMS has a strict No Show Policy. If you accept to present, but do not show up you will be excluded from having your presentation judged the next time you attend ABRCMS.

8. Register for the conference.

All accepted presenters who wish to attend the conference must register and pay the registration fee.  Please note that after the discount registration deadline ends, the registration price will increase. Additional information can be found here.

9. Review the presentation policies and guidelines.

Follow these guidelines to prepare for a successful ABRCMS poster/oral presentation. In addition, be sure to review the rubric that the judges will be using to evaluate your presentation.

NEW Poster Policy: The poster is the focus of your presentation. In order to eliminate distractions, with exception of the university logo, non-scientific images are not allowed. In addition, no computers or other aids can be used.

The only items allowed to be adhered to the poster board itself are the poster and the poster number. Failure to abide by this policy will disqualify the presenter from receiving a presentation award.

10. Attend the webinar "Getting the Most Out of a Professional Scientific Meeting."

This webinar is highly recommended for first-time academic conference attendees and orients seasoned conference attendees to the ABRCMS experience. The webinar will be offered each day the week of Oct. 21. Additional information can be found here.

11. View all 2019 abstracts on the Online Abstract Database.

A database of the 2019 accepted abstracts will be available at the end of October 2019.

To view the 2018 ABRCMS Abstracts, click here.

12. Request a guest pass.

Guests are welcome to attend your presentation session. The free guest pass only provides access to your presentation. Admittance to any other portion of the conference, including meals, sessions, and the exhibit booths is strictly prohibited. Contact This email address is being protected from spambots. You need JavaScript enabled to view it. for more information.

13. Present your research at ABRCMS 2019!

Additional information about presenting your abstract will be available Summer 2019.




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