ASM events
This conference is managed by the American Society for Microbiology


ASM Education Department
1752 N Street, NW
Washington, DC 20036

Ph: 202-942-9348
Fax: 202-403-3513

©2016 American Society
for Microbiology

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Exhibits & Sponsors - FAQ

Frequently Asked Questions

How many conference registrations come with the purchase of an exhibit booth?

One conference registration is included with each exhibit booth purchase. Additional registrations can be purchased by registering for the conference on June 6.


Do additional exhibitors need to register for the conference?
Yes, every individual entering the exhibit hall must register and pay the appropriate fee.  

How do I switch the primary name on the booth?
Two step process, step 1 - contact with the contact information for the new primary contact and step 2 - visit the Exhibitor Registration Portal, log on using your company name and password and change the name of the complimentary conference registration.

How do I update my online program description?
Visit your online Exhibitor Profile Account, enter your password (same as booth application) and click "Online Booth Description".

How do I claim my complimentary Lead Retrieval App?
Complete the Lead Retrieval Order Form to obtain your complimentary LRS, which captures name, university, address, ethnicity/race, e-mail, phone, registration type, education level, graduation date and scientific discipline by simply scanning a name badge.

What booth equipment is included? What is the color scheme?
Each booth will be set with 8’ high gray and white back drape‚ 3’ high gray side dividers, midnight blue carpet, 1 - 6’ table draped white, 2 - chairs, 1 - wastebasket, and a 7” x 44” identification sign.

How do I order electricity and/or extra furniture for my booth?
Additional information can be found in the Freeman Exhibitor Service Manual. The Manual will be sent in August.

Who is the recommended shipping provider?
Freeman is our recommended provider; see Freeman Exhibitor Service Manual for more information and prices. Please note, if an outside company is used, the convention center will charge an additional fee for accepting packages regardless of weight.

Can I submit an advertisement in the final program?
No, there will not be advertisement space in the final program. However, there will be opportunities to advertise through digital signs and walk-in slides. Click here for more details.

I have graduate students assisting me at the booth. I know I can access the exhibit hall booth 30 minutes before the hall opens to set up, but do my student helpers need to register as exhibitors to access the hall 30 minutes early as well?
No, students assisting with the setup of your booth must be registered for the conference (as students) and have the exhibitor pass designated for students. A limited number of these passes will be available on-site.

I have graduate students assisting me at the booth. Can they attend the exhibitor reception?
No, the exhibitor reception is for non-student exhibitors, speakers, and judges. Graduate students are encouraged to attend the networking mixer for graduates & postdocs. Please review the program for the exact date and time.

I'm a first-time ABRCMS exhibitor. What is the typical makeup of exhibitors who staff the booths?
ABRCMS encourages a team approach to exhibiting that includes ideally one graduate dean/admissions director, one graduate student, one research faculty member and postdoctoral student.

As an exhibitor, can I promote job opportunities within the sciences?
No, ABRCMS is not a career fair. Exhibitors should only promote opportunities that encourage students to pursue advanced education/training.

Will security be provided for my personal and exhibit items during the conference?
ABRCMS provides general security service during the conference, especially during exhibitor set up and take down times. However, we ask that each exhibitor take precautions against theft. Do not leave materials unattended; keep personal items with you at all times, etc.

How do I cancel my exhibit booth registration?
Cancellations must be received in writing by October 3, 2016 to receive a refund (minus a 25% administrative fee per booth). No refunds will be issued after October 3. The cancellation form, must be e-mailed to or faxed to (202) 403-3513 for processing.


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