ABRCMS Registration Policies

Below are the following policies ABRCMS has established for conference registration. Please read carefully.

Cancellation/Refund Policy

All registration cancellations must be in writing and postmarked by October 22, 2012. A refund of the conference fee, minus a $100 administrative fee, will be given for cancellations received by that date. No refunds will be granted for requests postmarked after October 22, 2012.

Mail request form to:

ABRCMS Registration

P.O. Box 3867

Frederick, MD 21705

Fax: 301-694-5124

Email: ABRCMS@experient-inc.com

Cancellation/Refund Form - Available May 2012

Discount versus Onsite Registration Policy

Discount conference rate is ONLY applied to registration forms completed and paid in full by October 22, 2012. Payments received after October 22, 2012 for registration forms with a “balance due” will be assessed the onsite registration rate.

Substitution Policy

Substitution of registrations is permitted prior to the conference and onsite. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with that substitution as well as updating any contact information.

Substitution Form - Available May 2012

Permission to Use Photo Policy

By registering for ABRCMS, attendees hereby agree to allow ASM/ABRCMS to use any photos taken of them during the conference in news media, website, publications, articles, marketing pieces, etc.

Badges

All ABRCMS attendees are required to wear conference badges on-site at all times. Badges give you access to sessions, exhibit hall, workshops, socials and all meals including the closing banquet. It is your responsibility to ensure that you have your badge at all times. There is a charge of $100 for badge replacement. No exceptions will be made.

Child Waiver Policy: Policies Regarding Children at ABRCMS

In consideration of other participants, we discourage the presence of young children at ABRCMS, particularly at sessions in the exhibit halls. If you have no alternative arrangements and children accompany you to the conference, contact your hotel for assistance in coordinating childcare services in your hotel room. If children two years old and over attend any portion of ABRCMS (e.g., sessions, exhibits, or meals), they must be registered for the conference, pay the conference fee, wear a conference badge and be accompanied by a parent and/or guardian at all times.

Meals. Anyone entering conference meal areas must be registered and show an ABRCMS name badge at the door. Children under age 2 may accompany their parents and/or guardians to meals as long as they are seated in a stroller or on a parent’s or guardian’s lap. There are no exceptions to this rule.

Exhibit Hall. Minors may only enter the exhibit hall if a parent and/or guardian accompanies them and signs a release (available at the registration desk) waiving ABRCMS of all liability. The release is cosigned by an ABRCMS staff member, and a copy must be presented to security staff before a minor enters the exhibit hall. Please note, no strollers are allowed in the exhibit hall.

ABRCMS reserves the right to ask parents and/or guardians of children to leave the conference for distractive, disruptive, or dangerous behavior. For the benefit and protection of all attendees, these types of behavior will NOT be tolerated.

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